CITY OF MILLINGTON
REQUEST FOR PROPOSALS # 2024-4
PLAYGROUND EQUIPMENT AND INSTALLATION
7930 Nelson Road
Millington, TN 38053
REQUEST FOR PROPOSALS
The City of Millington, Tennessee, will accept Proposals on:
RFP # 2024-4 Repair and Resurfacing of Two Tennis Courts and Tennis Nets
Submit original and 2 copies of your proposal. Proposal shall be submitted in a sealed envelope marked
“RFP # 2024-4, Two Tennis Courts
and Tennis Nets ”
Due 10:00 AM, September 26, 2023
in the lower left-hand corner of the envelope and addressed to City of Millington, 7930 Nelson Road, Millington, TN 38053. (Proposal must be received by the City prior to the time indicated below.)
The envelope shall also include the PROPOSER'S NAME and RETURN ADDRESS.
Proposals shall be opened at 7930 Nelson Road at 10 AM CDT on September 26, 2023.
The Successful Proposer shall be prohibited from discriminating against any individual due to his race, creed, color, national origin, age or sex. The City is a recipient of federal and state grant funds.
The City may waive any informalities or minor irregularities. The Board of Mayor and Aldermen is the final authority and shall have the right to reject any single Proposal or all Proposals submitted.
The City of Millington is seeking proposals from interested and qualified companies for the resurfacing and repair or replacement of the tennis nets at Aycock Park located at 7330 Renda street Millington, TN 38053.
The area with two tennis courts is 120 feet by 120 feet for approximate area of 14,400 square feet. The courts will need to be repaired and resurfaced. This will include the cleaning, scraping, and the filling of any hole and cracks that may need to be repaired. The courts will need to be smoothed out and color coating applied. There will be 2 tennis courts with any damaged poles, cranks and nest replaced or repaired. There will be a total of two tennis courts and 2 pickleball courts lined and painted.
Contractor is expected to:
- Propose specific materials and equipment being used.
- Remove existing netting and poles and replace. (City will arrange to haul from site.)
- Repair of any cracks and holes in surface area.
- Cleaning and /or sanding of existing surface and add new surfacing with tennis and pickleball courts.
Selection and award are expected to occur at the October 9, 2023 Board of Mayor and Aldermen meeting. Contract would be completed that week. City preference is for work to be completed as soon as possible and no later than the end of June.
Each proposer is welcome to visit the city and review the park location.
Contractor shall provide insurance certificates, naming the city as an additional insured, for liability as well as workers compensation insurance for all employees and equipment. Any subcontractors must provide insurance certificates and be approved by the city.
Form of Proposal
- Briefly describe your firm’s background and ownership structure.
- Please give the address of your business.
- Enclose a Form W-9.
Please provide five references for which work similar to that requested in this RFP has been performed.
- Presentation of work and fees
Please provide specific materials and equipment being used, expected start date of installation, any complication that may arise for project and how you will address, number of work days required to complete project after execution of contract. Provide any additional information which may be helpful to City in evaluating your proposal.
Price portion of proposal should provide a cost for (1) tennis equipment; (2) surface materials; (3) Installation services, including removal of existing equipment and surfacing; (4) painting of court lines; and (5) any grant funds offered by vendor or equipment manufacturer to reduce costs.
Because this is a Request for Proposals, the City is seeking your best recommendation on equipment and installation. Therefore, there is no Bid Form. Instead, Vendor is expected to submit proposal as shown in Form of Proposal in this document.
Proposal must be signed by an individual authorized to obligate your company.
Evaluation of Proposals by City
The City will evaluate the proposals in relation to appropriate experience in this type work, the general approach to the project, completeness of proposal and cost. Cost alone will not be the deciding factor.
Vendor will be chosen by a Committee and recommended to the Mayor and Board of Aldermen for final selection. The City reserves the right to reject all proposals.
Aerial View of Existing Tennis Court. (see end of red arrow for current playground
Existing Tennis Court is shown for information.